Members Rule Book

 

CONSTITUTION

The Club aims to provide a club environment for all cyclists to enjoy the sport and pastime of cycling at both social and competitive level.  All activities of the Club are available to all members to participate in.  The Club will recognise and record all club records, standards and championship achievements by Club members and issue appropriate medallions/plaques and certificates from time to time, to members, to be presented at the Annual Prize Presentation.

 

RULES

  1. The name of the Club shall be “Acme Wheelers (Rhondda) Cycling Club”. The Club colours shall be Royal Blue, Gold and White.
  2. The Club shall be open to first claim members only and they shall be eligible for election to the Club Committee.
  3. The Club subscription shall be determined annually at the Annual General Meeting and will be payable on the 1st January each year. New members joining after 30th September shall, upon payment of the annual subscription, be entitled to the privileges of full membership up to 31st December of the following year.
  4. Members wishing to resign shall notify the Club Honorary Secretary, in writing, prior to 31st December in any year and until doing so shall remain in membership.

MEETINGS

  1. Voting at any meeting of members shall be by show of hands unless at least one member demands that a ballot be taken. A member is deemed to be anyone who has paid a subscription for the current calendar year, or is a Life Member.
  2. Every member present shall have the right to vote at any Annual or Special General Meeting. The Chairperson of any meeting shall have an additional casting vote providing he/she voted as a member.
  3. A Special General Meeting shall be called by the Honorary Secretary:
  4. If directed to do so by the Committee;
  5. If requested by not less than 10 members, who shall make their application in writing to the Honorary Secretary, with the reasons for requesting the SGM.
  6. No alterations to rules shall be made unless with the consent of a two thirds majority of members present at a General 

 

ANNUAL GENERAL MEETING

  1. The Annual General Meeting (A.G.M.) shall be held in January or such other time as the Committee deem appropriate. The AGM shall be conducted in accordance with Club Standing Orders for the conduct of the AGM.
  2. Members will be informed of the date of the AGM. Members must notify the Hon. Sec. of any items they wish to be included on the Agenda NO LATER THAN 15 days before that date.  This to be done in writing.  Members will receive an AGENDA 10 days before the date of the AGM.
  3. Any matter not on the Agenda of the AGM may be brought forward without notice subject to the consent of two thirds of the members present and voting, provided that it does not involve an alteration to the Constitution or any Rule.

 

Officers of the Club

  1. The Officers of the Club shall comprise of:
  • The President
  • Chairperson
  • Vice Chairperson
  • Honorary Secretary
  • Honorary Treasurer
  1. The Honorary Secretary shall take, or cause to be taken, minutes of all meetings of the Club and it shall be his/her responsibility to conduct the business of the Club in accordance with the instructions of the Committee.
  2. The Honorary Treasurer shall keep proper accounts of the monies of the Club, such monies to be kept in a bank. No monies shall be drawn from the bank account except with the sanction of the Committee and upon the signature of two members, one of whom will be the Hon. Treasurer, the other to be confirmed by the A.G.M..

The Club’s financial year shall commence on January 1st and end on December 31st, after which date the Hon. Treasurer shall prepare a balance sheet and accounts for the year.  These accounts shall be audited by a member of the Committee appointed at the previous A.G.M..

 

Club Committee

  1. The Club shall be managed by a Committee (to include sub-Committee – membership could be from outside the General Committee) comprising of Officers of the Club and six members who shall be elected at the A.G.M. Any member who is an Event Secretary may attend Committee Meetings and hold full voting rights.
  2. The Committee may also co-opt any member to the Committee at its discretion.
  3. The Committee shall be quorate with five members present (two must be Officers and one of these must be the Chairperson or Vice-Chairperson) and shall meet at such times as the Committee deem appropriate. The Committee have the power to fill any vacancies which may occur during the year.  Such appointments will need to be confirmed at the next A.G.M..
  4. Any member of the Committee who intends to be absent from any Committee meeting should make every effort to notify the Hon. Secretary of his/her intended absence.
  5. The Chairperson is required to convene the Disciplinary Sub-Committee if he/she or the Hon. Secretary receives a written complaint relating to a member of the Club, alleging conduct detrimental to the Club.
  6. Any member whose conduct is referred to the Disciplinary Sub-Committee shall have ten days notice of the meeting.
  7. If the Disciplinary Sub-Committee uphold the allegation and impose a penalty the member will have the right to appeal to the Appeals Sub-Committee, providing he/she makes such a request in writing to the Hon. Secretary within ten days of receiving the penalty. The member will be entitled to a further ten days notice of the Appeals Sub-Committee meeting.
  8. Where an expulsion or suspension is upheld the member will forfeit all rights and interests in the Club.
  9. The Committee and sub-Committees shall have the power to decide upon all questions not provided for in these Rules. Their decision in such circumstances shall be final.  Matters which are not covered in these Rules may be raised at an A.G.M. or S.G.M. in accordance with the Rules.

Life Members

  1. Life Members shall be deemed to be full members of the Club and shall be entitled to all the benefits associated with membership.
  2. Proposals for Life Membership shall be decided upon by a sub-Committee made up of the following members:- Chair – Hon. Secretary – existing Life Members(five members to form a quorum).

Insurance

  Members of the Club who have paid the full contribution (including Life Members) are covered for third party liability only (excluding member against member) through the Club’s affiliation to the Cycling Time Trials and British Cycling (formally R.T.T.C & B.C.F.)  whilst participating in Club and Open Events held under the jurisdiction of these bodies.

Club membership   does not afford members personal insurance cover and members are strongly advised to take up membership of either British Cycling (BC) or UK Cycling, both of which ensure personal insurance at a chosen level.  Information relating to either organisation can be obtained from the Hon. Secretary or from the appropriate web site.

 

 

 

 

Standing Orders for the Conduct of the Annual General Meeting

  1. The Annual General Meeting the proposal shall begin no later than 19:30 hours and end no later than 22:30 hours.
  2. Agenda items only shall be discussed in accordance with Rule 10 – subject to the exceptions of Rule 11.
  3. Every Agenda item for debate must have a member to propose and second the proposal.
  4. In order to keep within a reasonable timescale, and to encourage as much debate as possible, the Chair will ensure that speakers will be given the following time limits:-
  5. each proposer and seconder shall be allowed five minutes to speak in support of the motion;
  6. a member seconding a motion may do so by formally seconding and not, therefore, speaking;
  7. each member wishing to speak for/against the motion shall be allowed three minutes to speak;

Standing Orders for the Conduct of Special General Meetings

  1. A Special general Meeting may only be called in accordance with Rule 7.
  2. In accordance with Rule 7 only matters specifically related to the reason for calling the S.G.M. may be discussed.
  3. The Agenda items must have a member to propose and second the proposal.
  4. In order to keep within a reasonable timescale, and to encourage as much debate as possible, the Chair will ensure that speakers will be given the following time limits:-
  5. each proposer and seconder shall be allowed five minutes to speak in support of the motion;
  6. a member seconding a motion may do so by formally seconding and not, therefore, speaking;
  7. each member wishing to speak for/against the motion shall be allowed three minutes to speak;

Standing Orders for the Conduct of the Club Committee Meetings

  1. Members voting at a Club Committee meeting are defined in Rules 15-16-17;
  2. The Agenda items must have a member to propose and second the proposal:
  3. In order to keep within a reasonable timescale, and to encourage as much debate as possible, the Chair will ensure that speakers will be given the following time limits:-
  4. each proposer and seconder shall be allowed five minutes to speak in support of the motion;
  5. a member seconding a motion may do so by formally seconding and not, therefore, speaking;
  6. each member wishing to speak for/against the motion shall be allowed three minutes to speak;

 

 

 

RACING AND TIME TRIAL RULES

 

  1. All races and time trials shall be conducted according to the regulations and rules of the national governing bodies.
  2. No member shall compete in any races or time trials unless his/her subscription and entry fees are paid beforehand. (Members’ attention is drawn to the advisory note on insurance).
  3. All protests relating to races or time trials must be lodged with the Event Secretary, in writing, immediately after the event.
  4. Only Acme Wheelers (Rhondda) CC members shall be eligible to compete for prizes in Club events and represent the Club in open events and team competitions.
  5. All members shall be eligible for Club Championships:

 

  • The Club time trial champion over 10 – 25 – 30 – 50 – 100 miles and 12 hours shall be decided at the Welsh Championship event each year.

 

The following Club Championships will be awarded at the discretion of the Club Committee:-

  • Hill Climb Champion
  • Cyclo Cross Champion
  • Mountain Bike Champion
  • Road Race Champion
  • Track Champion
  • Vets B.A.R. (best average speed in a T.T over 50 ml – 100 ml – 12hrs)
  • Senior B.A.R. (best average speed in a T.T. over 50ml – 100ml – 12 hrs)
  • Short Distance B.A.R. (best average speed in a T.T. over 10ml – 25ml – 50ml)
  • Long Marker 25ml Champion (best time by a rider with a lifetime best of no faster 1hr 06m 00s over the distance)

 

All Club B.A.R.  counting events shall be in Open Events on courses governed by the South Wales District Council.

 

The following Junior/Schoolboy/girl Championships shall be awarded at the discretion of the Club Committee:-

  • Schoolboy/girl B.A.R. Champion (best average speed over 2*10ml TT Open Events) Schoolboy/girl members may compete for this award up to their sixteenth birthday.
  • Junior B.A.R. Champion (best average speed over 2*10ml T.T. and 1*25ml T.T. Open Events).  Members may compete for this award from their sixteenth birthday until 31st December of the year in which their eighteenth birthday occurs.

 

 

 

CLUB STANDARDS

 

10 Mile                                 Men                                                          Women

Gold                                      22 minutes 00 seconds                      25 minutes 30 seconds

Silver                                     24 minutes 30 seconds                      27 minutes 00 seconds

Bronze                                  27 minutes 00 seconds                      31 minutes 00 seconds

 

25 Mile                                Men                                                           Women

Gold                                      56 minutes 30 seconds                      1 hr 05 minutes 00 seconds

Silver                                     1 hr 02 minutes 00 seconds             1 hr 07 minutes 00 seconds

Bronze                                  1 hr 06 minutes 00 seconds             1 hr 11 minutes 00 seconds

 

30 Mile                                Men                                                           Women

Gold                                      1 hr 12 minutes 00 seconds             1 hr 17 minutes 30 seconds

Silver                                     1 hr 17 minutes 30 seconds             1 hr 24 minutes 30 seconds

Bronze                                  1 hr 24 minutes 30 seconds             1 hr 30 minutes 00 seconds

 

50 Mile                                Men                                                          Women

Gold                                      2 hrs 00 minutes 00 seconds           2 hrs 18 minutes 00 seconds

Silver                                     2 hrs 14 minutes 00 seconds           2 hrs 27 minutes 30 seconds

Bronze                                  2 hrs 24 minutes 30 seconds           2 hrs 36 minutes 30 seconds

 

100 Mile                              Men                                                           Women

Gold                                       4 hrs 18 minutes 00 seconds           4 hrs 45 minutes 00 seconds

Silver                                     4 hrs 45 minutes 00 seconds           5 hrs 25 minutes 00 seconds

Bronze                                  5 hrs 05 minutes 00 seconds           5 hrs 45 minutes 00 seconds 

 

12 Hour                                Men                                                          Women

Gold                                      255 miles                                                 230 miles

Silver                                     228 miles                                                 200 miles

Bronze                                  215 miles                                                 175 miles